Online Collaboration tools are on the rise. Here is a list of the best collaboration tools you can use this year.
Online collaboration tools are increasing by the day due to the demand for them. Existing ones are constantly improving their functionality and features. Online collaboration tools make working together on professional projects easier and faster. It helps in gathering feedback and quick approval of tasks and projects. It helps in sharing files easily and delegating tasks quickly. These tools emphasize and enable teamwork- especially remote teamwork. You need the best tools to make sure your collaboration is productive and efficient. Here is a round-up of the best online collaboration tools for 2021.
Project and task management
ProofHub is a project management tool that offers a comprehensive suite of collaboration, task management, time tracking, and communication functions. With this platform, you can organise files, plan and monitor projects and tasks, and even communicate with colleagues and clients.
With an easy-to-use interface, ProofHub is a fantastic tool for project and task management. You can visualize projects with timelines in Gantt charts and create simple to-do lists using Kanban boards. The review and approval processes are simplified with a powerful proofing tool. ProofHub also integrates with apps like Dropbox, OneDrive, and Google Drive.
An excellent project management tool, Asana allows users to assign tasks to the members, and track and monitor the deadlines. It can be used as a to-do list or calendar for strategic planning. You can set reminders for upcoming deadlines and send requests to other colleagues or members.
Asana is very effective to stay organised and check how the work is progressing. You can create, modify, and share project plans created on a timeline with due dates, sub-tasks, and milestones. There are custom fields that display task priority, the total time spent, and the mode of the channel. Asana integrates with hundreds of other team collaboration tools to facilitate team communication.
Another well-known project management tool is Trello. Trello allows you to easily organise projects and work on them with other members. With an easy-to-use interface that resembles a solitaire, Trello also makes use of Agile, Scrum, and other project management frameworks.
This tool also has similar features to those mentioned above. You can work with boards or lists, and set up to-do lists, and delegate tasks to colleagues. Trello also integrates with several other apps such as Google Drive, Slack, Evernote, and GitHub.
With Huddle, you can create workspaces where team members, partners, and clients can come together to manage documents, revisions, approvals, and discussions. Huddle provides spaces for secure communications and file sharing. You can use the Tasks feature to keep track of projects and workflow. You can assign tasks and set approvals against documents, You can view a time-stamped audit log of activity to know who has viewed which file, made changes or approvals. Huddle also integrates with Microsoft Office and Google for Work apps.
Monday is a platform that allows you to plan, track and collaborate on projects. You can manage the general workflow among teams and manage objects efficiently and easily. It also integrates with Slack, Trello, Google Drive, Dropbox, and others.
Communication & collaboration
With an excellent interface and an impressive free version, Slack is a popular platform offering instant messaging, powerful message search, and file transfers. It integrates with dozens of other tools like Trello, Google Drive, Dropbox, and Intercom. You can use it on the desktop as well as on your mobile phone. Whether your team is small or huge, Slack is an efficient tool to use for communication.
Features include the ability to drag-and-drop documents, images, videos, PDFs, and other file types directly to the app. You can conduct team and individual chats and carry out video and voice calls. You can share your video screen and quickly search for any document, message, or conversation for future reference. You can also organise conversations into different channels.
Zoom offers a realm of video and calls conferencing functions. Zoom offers services from small businesses to corporate-level businesses. All video calls are available at a 100% lossless stream rate with real-time updates. This eliminates frame-rate drops and time lags easily.
You can conduct video webinars with a live member opt-in program. You can record meetings for later use. You can also integrate schedules into your Zoom meetings.
Microsoft Yammer is a social networking platform that provides seamless communication within an organization. This app helps companies by providing spaces for brainstorming and making better decisions quickly. You can create public and private groups and can join team discussions in Yammer.
You can share documents or files for collaborating. You can set up reminders and notifications of your tasks and schedules to stay on track. Yammer also integrates with other Office 365 applications.
Skype initially was a communication tool used for personal communication. Skype in the last few years, flourished to provide services to businesses across the world. You can conduct web conferences as well as one-on-one calls from anywhere across the globe.
Skype for Business is your go-to-thing if you are looking to complete a project with real-time updates from all areas of your members. You can share files and documents with other team members. You can share your screen while on video and send video or voice messages to individuals or groups.
With Flock, you can create distinct team channels and collaborate through audio and video calls. You can keep track of important messages with Flock’s bookmarking feature as well. You can instantly convert discussions into respective to-do lists to keep your deadlines in check. You can connect with your remote team members effectively.
You can share files and documents with your team members. You can also add people as guests by giving them limited controls and restricting access to sensitive information. You can send email updates to all channel members at once through the smart emailing option. You can create polls, share notes and create reminders, and you can keep your workflow intact by integrating with multiple third-party applications like Google Drive and Twitter.
Cisco’s WebEx provides personalized video meeting rooms where users can host and join meetings. You can share screens, host webinars, and video conferences. You can schedule meetings using Quick or Advanced Scheduler. Users can send meeting invites via SMS, email, or IM. You can also record meetings for future references and monitor meeting safety by setting a password to each meeting. You can create polls and gather votes from the attendees using a Brainstorm tool.
Ensure that the tool you are planning to use meets all your business needs and requirements. One tool may suit your organizational demands better when compared to another one. It should be clear, easy to use and understand, and must reduce misunderstandings and confusion. The aim of using such tools is to manage your task management and workflow easily.
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