Traditional RMS vs Modern ATS: All you need to know

What is the Recruitment Management System? How did RMS evolve into an Applicant Tracking System? Is an ATS better? Read on to find out!

With recruitment becoming highly technology-driven, terms such as Recruitment Management System, Applicant Tracking System, and Customer Relationship Management have become the buzzwords. Recruiters and hiring managers have to sift through volumes of data to get in touch with highly qualified job applicants. So what exactly is a Recruitment Management System? Abbreviated as RMS, a recruitment management system is an application suite designed to manage core HR functions. It facilitates the automation of an organization’s recruiting operations to help recruiters attain exceptional hiring results as quickly as possible. Hence we bring to you RMS vs ATS, and their differences.

Moreover, a recruitment management system streamlines manual routine tasks and frees up the time of hiring managers so that they can shift their focus on fulfilling other essential business objectives that require considerable attention.

From publishing job openings on different channels to keeping potential applicants engaged with relevant content, a recruitment management system can work wonders for supercharging your hiring process. Applicant tracking, candidate relationship management, reporting, and analytics, etc. are some of the key components of an advanced RMS solution.

While most applicant tracking systems (ATS) provide basic sourcing functionality, their purpose is to track and manage applications once the employer receives them, and to ensure a consistent and compliant hiring process. Most applicant tracking systems are workflow-oriented and aren’t optimized for the recruitment marketing system’s pre-applicant features. Together, these solutions help to automate requisition workflows, better enable recruiter and hiring manager collaboration, seamlessly integrate with background check systems, help to communicate job offers to applicants, and can even be used to streamline employee onboarding with welcome letters and other new hire documents.

How is RMS different from an ATS?

A recruitment marketing system is not a replacement for your applicant tracking system or vice versa. But recruiters can use the recruitment marketing system as a complement to their applicant tracking system, sourcing the talent pool, and getting interested candidates to become job applicants. Applicant Tracking System is much more than a Recruitment Management System. Recruitment Management System has evolved to become a part and parcel of Applicant Tracking Systems, going hand-in-hand to facilitate efficient recruiting. It helps create, publish, and manage jobs from an organization’s Applicant Tracking Systems.

What are the benefits of using an RMS, coupled with an ATS?

A Recruitment Management System featured into an Applicant Tracking System can prove to be very beneficial to recruiters. It allows recruiters to find the top industry talent, optimizes the entire recruiting process, makes communication easier, and helps enhance talent sourcing strategies. Using an RMS integrated with ATS provides the following useful features, which every recruiter would crave for. Hence we bring to you RMS vs ATS.

Resume management

Upload, parse, and search for resumes instantly with our effective resume management system. Generate your resume format, hide candidate contact information, and brand resumes with your company theme before submitting to your clients to ensure that you’re the only point of contact for the resume. It also allows recruiters to score resumes and find out the best fit.

Career site management

When it comes to RMS vs ATS, recruiting the best candidate starts with making the right first impression. Create a better candidate experience with a beautiful career site and make it easier for candidates to apply. You can also create a structured hiring process by asking the right screening questions that’ll save time evaluating the candidates.

Sourcing Candidates

Increase the visibility of your job openings by sourcing multiple channels. Reduce time-to-fill with online recruiting management software. Search talent using free and premium job boards across the globe. Allow LinkedIn users to apply directly from their LinkedIn page and auto-fill candidate details in a single click. Instantly source talent with powerful source boosters.

Applicant Tracking

One of the most important features of these systems is to track applicants effectively. It increases recruiter productivity by streamlining daily tasks with faster source, search, and match. From screening to hire, view the candidate status through each stage of the recruitment process. Create a blueprint and automate all of your routine tasks so you can reinvest your time in identifying the most relevant candidate for the job.

Collaborative recruiting

Manage user roles and permissions by providing access to different levels of information. Keep your colleagues in the loop with @mentions. Just like any other tagging functionality, Aviahire’s @mentions sends a push-notification so your team can stay on top of their game. Let your e-recruiting process be data-driven.

Schedule interviews

Scale-up and interview faster with an interview scheduler so you never miss out on a great hire. Automatically schedule interviews and send invites to the prospective candidates from the system itself, reducing the workload of an individual sitting behind the computers.

Rewards and Referrals

When it comes to RMS vs ATS, most of the systems provide their employees with the option to refer employees from their contacts and earn reward points once the employees are hired. The more referrals get recruited, the more reward one earns. Automatically manage rewards and referrals from your system and hire the right candidates for the right reasons.

Talent pool management

The system also helps organizations to manage their talent pool and recruit from among a wide list of prospective candidates. It also provides one with the benefit of archiving all the candidate details of the company into system records and then retrieving them later on when similar job postings occur.


Last but not least, a recruitment management system also helps recruiters chalk out their onboarding process and keep blueprints ready for candidate onboarding. It helps them plan way ahead in time to avoid any form of rush and misleadings at the last moment. Planning the onboarding activities for the new hires can go a long way in maintaining the reputation of the organization and providing a fruitful candidate experience.

Aviahire’s Applicant tracking system allows you to avail of all the above services with additional features such as video proctoring, offer management, feedbacks, reports and analytics, and candidate management. It is your one-go-to for all your hiring solutions.

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Suchismita Panda