Keeping employee records accurate, up to date, and secure is essential for your organisation. Employee record-keeping, retention, and disposal are, no doubt, a few of the prime duties of HR. This also includes making necessary updates when there is a change in the details. Consistency is key to effective recordkeeping.
Maintaining these records is also mandated to be done by the law. HR professionals should ensure that their departments have effective record-keeping management. In this infographic, we give you a brief up of everything you need to know on employee record keeping.
Which best suits your company? Paper or electronic record keeping systems? What should you keep in mind when deciding? Employee records include information on employment details, personal details, medical details, etc. But who should have access to these records? Employee record retention is a major issue and laws are strict regarding it. To dispose of these documents after the retention period is over should also be considered and done effectively.
Keeping employee records is not an easy task and it is not merely a matter of handling a few papers. You could be handling very sensitive documents of your employees and a mistake in record keeping could even lead to lawsuits. These guidelines would help in ensuring an organized and systematic approach to employee record keeping.
To know more about this download our infographic and read our blog on Keeping Employee Records: Everything You Need to Know